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Information technology

From the cabling to the owner’s report — one working system.

Hotel IT has two layers and one does not replace the other. The first is infrastructure: network, servers, cameras, telephone lines, fire safety, door locks. It is built together with the building, and changing it later is expensive.

The second layer is the operating systems: PMSProperty Management System — the software that runs reservations, check-in, room status and guest folios., channel manager, booking engine, point of sale. They sit on top of the first layer and do not work without it. If the network is weak, no software will save you.

We plan both layers together — from the size of the property, the number of rooms and who will actually use the system every morning. Then we select, negotiate the price with the vendor, implement and train the team.

What it covers

IT infrastructure

  • Structured cabling, Wi-Fi in rooms and public areas
  • Server room, servers, UPS and cooling
  • CCTV cameras and how long recordings are kept
  • Telephony — front desk, rooms, internal lines
  • Fire alarm, public address and evacuation messaging
  • Electronic door locks and staff access levels

Operating systems

  • PMSProperty Management System — the software that runs reservations, check-in, room status and guest folios. — reservations, check-in, folios
  • Channel manager — Booking, Expedia and the rest in one place
  • Booking engine on your own site with card payment
  • POSPoint of Sale — the restaurant and bar till system, which can also charge to the room. — restaurant and bar, with charge-to-room
  • Stock and purchasing — inventory, wastage, cost of goods
  • A link to accounting — one figure in every report

Vendors and cost

  • Vendor selection and price negotiation on the owner’s behalf
  • A licence audit — what you pay monthly against what you use
  • Connecting the systems so data is not re-typed by hand
  • Team training and the first month after go-live
  • Monitoring uptime and pursuing claims with the vendor

Together the three make one hotel that actually works

Infrastructure, operating systems and control over vendors give nothing on their own. Together they give this: a guest checks in within a minute, a restaurant bill posts to the room automatically, in the morning the manager sees occupancy, revenue and cost on one screen, and at month end the owner receives a report whose figures agree with each other.

That is what simplifies three things: daily work, control and reporting. Skip one layer and the other two only half work.

Frequently asked questions

How is IT infrastructure different from operating systems?
Infrastructure is the physical layer: network, servers, cameras, telephone lines, fire systems, door locks. Operating systems are the software that sits on top — PMSProperty Management System — the software that runs reservations, check-in, room status and guest folios., channel manager, POSPoint of Sale — the restaurant and bar till system, which can also charge to the room.. The second does not work without the first.
When should IT planning start?
At the design stage. Cable routes, the server room, camera positions and containment have to be in the drawings. If that is missed, adding them after construction means opening up walls.
Which PMSProperty Management System — the software that runs reservations, check-in, room status and guest folios. is best?
There is no best in the abstract. The choice is driven by room count, the size of the F&BFood and Beverage — restaurant, bar, breakfast, room service and banqueting. operation, integration with accounting, local support and compatibility with fiscal devices. A 30-room hotel and a 200-room resort need different systems.
What does hotel IT cost to set up?
The cost has two parts: one-off — equipment, installation and implementation; and recurring — licences and support. We name exact figures after seeing the property and confirming the requirements.
Do you provide cybersecurity?
We work on correct configuration, access levels, backups and a recovery procedure. We do not offer specialist cybersecurity services — if that is required we will point you to a company that does.
We have systems already — can you sort them out?
Yes. We start with an inventory of what you have: which system does what, which licences you pay for, what connects to what and where data is re-typed by hand. Often nothing needs replacing — the right integration and procedure are enough.

Want us to look at what you have and what is missing?

Write or call. We will look at the project, tell you what information we need and how soon you will have an answer. The first conversation is free.

+995 322 560 565Or write to usMonday to Friday, 10:00–19:00